On-Call Consultants

The FAQ sheet is to assist the consultants and sub-consultants on what steps to follow for contract related requests and to address most commonly asked questions. For additional questions not addressed in the FAQ sheet, please email EPG@lawa.org

Steps to follow to add a subcontractor:
  • Complete and sign the following forms:
    • Subcontractor Modification Form – to be completed by prime contractor.
    • B2G Subcontractor/Supplier Information Form – to be completed by subcontractor and must first be submitted to prime contractor for review and approval.
    • Copy of all subcontractor’s certifications identified on the form.
  • Submit the 3 items described above via email to:
  • PSD will review your request and will send your firm a written notice of action.
  • If approved, the prime contractor can now enter the request to add the subcontractor into B2G Compliance Management System.
    • Log-in into the B2G system at https://lawa.diversitycompliance.com.
    • Create a request under the “Subs” tab and click, “Add Subcontractor.”
    • Upload the 3 items described above along with PSD’s approval notice.

Modification is any changes to the profile of subcontractor (i.e. legal name change, adding or deleting certifications, adding services to be provided, etc.)
  • Complete and sign the “Subcontractor Modification Form.” Indicate what changes to be made.
  • Provide supporting documentation for the changes. For example, a copy of the sub’s legal name change, proof of certification, etc.
  • Submit the 2 items described above via email to:
  • PSD will review your request and provide your firm a written notice of action.

Steps to follow:
  • Complete and sign the Subcontractor Modification Form.
    Identify the sub(s) to be deleted/substituted from B2G system.
  • Acquire a written approval/confirmation from the sub(s) for the deletion/substitution from the contract.
  • Submit the 2 items described above via email to:
  • PSD will review your request and provide your firm a written notice of action.
    The PSD Compliance Officer will make the determination whether to approve / deny your request or request for additional information.
  • If approved, the subcontractor(s) will be deactivated in the B2G system under the specified contract only and will no longer receive system notifications.

Steps to follow:
  • Log-in into the B2G system at https://lawa.diversitycompliance.com.
  • Click “Subs” tab.
  • Click “More” under the sub that will be deactivated.
  • Click “Deactivate” and confirm.
  • Send a notice detailing which subs are being deactivated and for how long to:

Please note that using the deactivate button would only prevent future audits from appearing. Hence, any pending audits that the sub had at the time will still remain pending after clicking deactivate.

Travel authorization must be acquired prior to travel reservation or booking and as soon as it is known to the traveler. Travel must avail to economy and is subject to GSA per diem rates.
  • Complete the “Travel Authorization Request” (TAR) form for review and approval.
    Do not forget to type-in LAWA’s Project Manager on the form.
  • Upon signature, submit the TAR form to EPG@lawa.org, cc: to designated EPG Project Manager.

Please refer to “Guidelines and Procedures” link of EPG On-Call Consultant’s website.

Submit a written request and include the following items on your letter:
  • List of labor categories (Title / Position) or Items to be added with the corresponding all-inclusive hourly rates or price.
  • Updated fee schedule or rate sheet with the addition of new rates being requested.
  • Submit both items to EPG@lawa.org.

The Mileage Log Sheet is used when claiming mileage reimbursement over 100 miles from your office headquarter or home. The City of Los Angeles (LAWA) conforms to the federal standard mileage rate, which varies from year to year. The mileage form must be completed, signed and submitted along with your invoice.

Complete and submit the following items to the Badge Office:

Prime Contractor
  • Contract Verification Form – complete and initially submit to EPG@lawa.org for contract validation. This form will be returned back to your firm upon signature.
  • Letter of Intent


Subcontractor
  • Contract Verification Form – complete and initially submit to EPG@lawa.org for contract validation. This form will be returned back to your firm upon signature.
  • Letter of Verification – to be prepared by the prime contractor.
  • Letter of Intent – to be prepared by the subcontractor.

It takes approximately 30 days from the date the final invoice was accepted by LAWA for the invoice to be paid.

It takes about 7 days or less from the date final task proposal is submitted by LAWA Project Manager to EPG Administration for a notice to proceed to be issued.
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